Job Description

Join Kistler – A Global Leader in Measurement Technology!

At Kistler , we’re revolutionizing industries with our cutting-edge dynamic measurement technology, helping customers optimize products and processes. From automobile development to smart factories, our Swiss-designed sensor solutions are driving the future of electrified drive technology, industrial automation, and emission reduction

About the Role: The Executive Business Assistant is a self-driven professional who supports the General Manager both strategically and operationally. This role involves managing the GM’s time, coordinating travel and meetings, handling communications, and acting as a key point of contact—all with discretion. Additionally, the role includes overseeing office operations, event coordination, and supporting HR functions. Success requires strong organization, foresight, and a focus on continuous improvement in a tech-driven, people-first environment.

What You’ll Be Doing:

Executive & Leadership Support (50%)

• Serve as strategic partner and gatekeeper to the General Manager: prioritize and manage calendar and inbound requests, while providing high-level administrative support to the broader leadership team as needed.
• Coordinate end-to-end domestic and international travel: craft itineraries, manage accommodations and logistics, and reconcile expense reports, continuously identifying cost and time efficiencies.
• Design, prepare, and edit executive communications and presentation materials: draft emails, memos, and PowerPoint decks that mirror the GM’s voice, ensuring brand consistency and clarity.
• Own the full meeting lifecycle: Set agendas, distribute pre-reads, capture succinct minutes, and track follow-through on action items for leadership, board, and cross-functional forums.
• Act as the primary liaison to internal and external stakeholders. Screen inquiries, safeguard sensitive HR/financial information, and orchestrate VIP visits
• Proactively spot roadblocks and drive process improvements—implement tools and automations that streamline workflows, elevate efficiency, and keep critical projects moving forward.

Office & People Operations (50%)

• Provide administrative talent acquisition support to HR
• Coordinate company and team events on- and off-site.
• Greet and assist guests, manage incoming calls, and handle general office correspondence.
• Coordinate minor facility needs and office maintenance with vendors and service partners.
• Maintain professional appearance of common areas and meeting spaces.

What We’re Looking For:

• Bachelor’s Degree in relevant field of study. Business degree preferred.
• Ability to manage multiple priorities and deadlines with efficiency and calm.
• Strong organizational skills with attention to detail and follow-through.
• Skilled at connecting information across teams and projects for alignment.
• Analytical and data-savvy; able to clearly organize and present information with use of tools including PowerPoint and Excel.
• Exercises discretion and handles confidential information with care.
• Comfortable working through ambiguity and shifting priorities.
• Experience using an expense management software, preferably Concur.

Why Kistler?

At Kistler, we’re all about you. We value your expertise and offer opportunities for growth in a global environment, with a benefits package that includes medical, dental, vision, life, and disability coverage, plus a 401k plan with a 4% company match! You’ll also get generous personal and vacation time. Ready to join a team that’s shaping the future of measurement technology? We can’t wait to meet you!

Kistler Instrument Corporation is an Equal Opportunity Employer.

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