Job Description

POSITION SUMMARY / MISSION

The People and Business Coordinator plays a pivotal role in attracting, engaging, and retaining top talent while enhancing the overall employee experience at Almirall. This role manages the full recruitment lifecycle, optimizes talent acquisition strategies, and supports onboarding to position Almirall as an employer of choice.

In partnership with the Director of People and Culture, the coordinator fosters a culture of open communication, employee engagement, and social responsibility. This includes leading ESG initiatives, organizing community-building activities, and supporting internal communication efforts.

Additionally, the role oversees key office operations, including canteen and catering management, corporate communications, and employee data administration. The coordinator also provides data-driven insights to improve People and Culture processes and supports the department’s operational needs.

Our mission is to cultivate a workplace that attracts exceptional talent, promotes transparent communication, and champions community and environmental responsibility, reinforcing Almirall’s commitment to its people and stakeholders.

CORE RESPONSIBILITIES

Talent Management and Onboarding

• Proactively source and engage high-performing passive candidates; build and maintain strong talent pipelines.
• Manage the end-to-end recruitment process: requisition approvals, job postings, candidate screening, and selection.
• Identify and implement improvements in the recruitment process using innovative tools and best practices.
• Coordinate interviews and candidate communications to ensure a seamless and positive experience.
• Leverage data and analytics to support strategic hiring decisions.
• Collaborate with the Training Manager to coordinate onboarding and new hire training.
• Contribute to employer branding and retention strategies to position Almirall as an employer of choice.

People and Culture: Organizational Engagement and Communication

• Promote open communication through surveys, 1:1 leadership meetings, and the Speak Up program.
• Drive employee engagement through newsletters, team-building activities, Lunch & Learns, and philanthropic initiatives.
• Foster collaboration between Sales and Headquarters teams to strengthen organizational unity.
• Lead and support ESG initiatives that reflect Almirall’s commitment to patients, employees, and the broader community.
• Partner with the Director of People and Culture to develop and implement retention strategies.
• Provide general support to the People and Culture department.

Office Management and P&C Operations

• Oversee office canteen operations: budgeting, ordering, and inventory management.
• Coordinate catering for meetings and events.
• Manage internal communications, including newsletters and organizational announcements.
• Serve as the primary point of contact for People and Culture inquiries.
• Maintain accurate employee records and master data.
• Provide data analysis and insights to inform HR strategies.
• Continuously improve administrative processes and systems.
• Manage filing systems (physical and digital) in compliance with legal requirements.
• Organize office events, social activities, and employee recognition initiatives.
• Collaborate with IT to manage office access (key fobs).
• Maintain an up-to-date office employee roster.

REQUIRED EDUCATION AND QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in Human Resources and Talent Acquisition.
• Strong verbal and written communication skills; professional and personable demeanor.
• Ability to manage multiple responsibilities across departments.
• Knowledge of federal and state employment laws and regulations.
• Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word) and Canva.
• Experience with SAP SuccessFactors, SAP Concur, SAP Ariba, and Workday (user/admin).

PREFERRED SKILLS & COMPETENCES

• Experience in pharmaceutical or healthcare industry recruiting and training support.
• SHRM-CP or PHR certification.
• SHRM Talent Acquisition Specialty Credential.
• Strong relationship-building and interpersonal skills.
• Ability to meet deadlines in a fast-paced environment.
• Highly organized and detail-oriented.
• Capable of navigating complex business situations with professionalism and discretion.

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